Parent Communication Kit for Picture Day
Ready-to-send email templates, text message scripts, and social media posts for communicating with parents before, during, and after picture day.
September 20, 2024 · By SA Picture Day
Parent communication makes or breaks picture day. When parents know what to expect, they show up prepared, their children are less anxious, and the day runs smoother for everyone.
Here are the exact templates we give to every school, studio, and organization we work with.
Email Templates
Announcement Email (4 Weeks Out)
Subject: 📸 Picture Day at [Organization] — [Date]
Dear [Organization] Families,
We're excited to announce that Picture Day at [Organization Name] is on [DATE] with SA Picture Day, San Antonio's premier visual operations partner.
This year is different: You'll see photos before you order. No more buying portraits sight unseen.
Here's how it works:
- Your child is photographed on [DATE]
- You receive a secure link within 24 hours
- View portraits and order what you love (no obligation)
- Prints shipped directly to your home in 72 hours
No forms to fill out. No money due at school. No packages to pick up.
Questions? Reply to this email or call SA Picture Day directly at 210-529-8090.
See you on [DATE]! [Your Name]
Reminder Email (3 Days Out)
Subject: 📸 [DATE] — Picture Day Reminder for [Organization]
Quick reminder: Picture Day is [DATE]!
Your child will look their best if:
- They wear a color (not just white or black) — it photographs beautifully
- Hair is done the way they like it — they'll see the photo right away and can reshoot if needed
- They get a good night's sleep
You don't need to:
- Send any forms
- Pay anything upfront
- Pick up packages from school
If your child is absent on [DATE], they'll be photographed on Retake Day — we'll send that date soon.
See you [DAY]!
Post-Picture-Day Email (24 Hours After)
Subject: 📸 Your Child's Photos Are Ready to View!
Picture Day is done — and your portraits are ready!
Click the link below to view your child's photos: [PHOTO GALLERY LINK - provided by SA Picture Day]
Order by [DEADLINE] for guaranteed delivery before [EVENT].
- Digital downloads: Available immediately after purchase
- Print packages: Shipped to your door within 72 hours
No package to pick up. No forms to return to school.
Questions about your order? Contact SA Picture Day directly:
- 📞 210-529-8090
- ✉️ hello@sapicture.day
Thank you for trusting us with your most important portraits!
Text Message Templates
Announcement (3 Weeks Out)
📸 Picture Day at [Org] is [DATE]! View portraits online BEFORE ordering. No forms or upfront payment. More info coming. Questions? Call SA Picture Day: 210-529-8090
Day Before Reminder
📸 Reminder: Tomorrow is Picture Day at [Org]! Wear your favorite outfit. No forms needed. You'll see photos online within 24 hours. Questions? 210-529-8090
Photos Are Ready
📸 [Child's] photos are ready! View & order here: [LINK]. Prints ship directly to you in 72 hrs. Questions: 210-529-8090 or hello@sapicture.day
Social Media Templates
Instagram/Facebook Announcement
📸 PICTURE DAY IS COMING!
Mark your calendars: [DATE] at [Organization Name].
This year we're partnering with @sapictureday — San Antonio's premier visual operations company. Here's what's NEW this year:
✅ See portraits BEFORE ordering ✅ No upfront payment ✅ 72-hour home delivery ✅ Free retake if absent
Stay tuned for more details. Questions? DM us or call 210-529-8090.
#PictureDay #SanAntonioSchools #SAPictureDay
Instagram Story (Day Of)
Story 1: "📸 IT'S PICTURE DAY! [sticker: today]" Story 2: "Wear your favorite outfit today. You'll see your portrait right away — retakes on the spot if needed!" Story 3: "Photos ready in 24 hours. No upfront payment. Share this story! → @sapictureday"
Q&A for Parents
Print this and add it to your school newsletter, or post it on your parent communication board.
Q: Do I need to pay anything upfront? A: No. You'll see portraits before you order anything.
Q: When will I receive the photos? A: View online within 24 hours. Print orders shipped to your home in 72 hours.
Q: What if my child is absent? A: Retake Day is included. We'll send the date once it's scheduled.
Q: Who do I call with order questions? A: SA Picture Day directly: 210-529-8090 or hello@sapicture.day. Don't call the school.
Q: Can I order more prints later? A: Yes. The ordering portal stays open year-round.
Need Help Sending These?
SA Picture Day provides pre-formatted communications you can send from your school system (Blackboard, SchoolMessenger, ParentSquare, etc.) formatted to your specific picture day details.
Ready to Simplify Picture Day?
Put this guide to work — schedule a free call with SA Picture Day today.
Prefer email? hello@sapicture.day